Introduction to E-mail & Social Networking

1. Introduction to E-mail

• What is E-mail?
• Start by explaining that e-mail (electronic mail) is a way to send messages quickly over the internet, similar to sending a letter but much faster.

• सबसे पहले यह बताएं कि ई-मेल (इलेक्ट्रॉनिक मेल) इंटरनेट पर त्वरित गति से संदेश भेजने का एक तरीका है, जो पत्र भेजने जैसा ही है, लेकिन बहुत तेज है।
• Advantages: Highlight its speed, efficiency, and ability to store conversations for future reference.
• इसकी गति, दक्षता और भविष्य के संदर्भ के लिए वार्तालापों को संग्रहीत करने की क्षमता पर प्रकाश डालें।

• Why Use E-mail?
• Discuss how e-mail is used for communication in daily life, work, and studies.

• चर्चा करें कि दैनिक जीवन, कार्य और अध्ययन में संचार के लिए ई-मेल का उपयोग किस प्रकार किया जाता है।

• Mention its advantages: speed, cost-effectiveness (usually free), and global reach.

• इसके लाभ बताइये: गति, लागत प्रभावशीलता (आमतौर पर निःशुल्क), और वैश्विक पहुंच।

2. Structure of an E-mail Message

• Basic Components:

  • To: The recipient's e-mail address (e.g., friend@example.com).
  • Cc (Carbon Copy): Send a copy of the e-mail to additional people.
  • Bcc (Blind Carbon Copy): Send a copy without others knowing who else received it.
  • Subject: A brief title that tells what the e-mail is about (e.g., “Meeting Tomorrow”).
  • Body: The main content of the e-mail, where you write your message.
  • Attachments: Files like photos, documents, or videos that you can send with your message.

• Example Structure:

  • Greeting: Start with a friendly “Hello” or “Dear [Name].”
  • Message: Write the main content, keeping it clear and to the point.
  • Closing: End with “Best regards,” “Sincerely,” or another polite closing.
  • Signature: Your name or any additional contact information.

3. E-mail Addressing

• E-mail Address Format:
  • Explain the structure of an e-mail address: username@domain.com
    • Username: The unique name chosen by the user (e.g., “john.doe”).
    • @: Symbol that separates the username and domain.
    • Domain: The service provider (e.g., “gmail.com” or “yahoo.com”).
• Choosing an E-mail Address:
  • Discuss choosing a professional or personal e-mail address.
  • Avoid using nicknames or inappropriate words for professional communication.

4. Outlook (Desktop-Based E-mail)

• What is Outlook?

• Introduce Microsoft Outlook as a popular desktop-based e-mail application.

• माइक्रोसॉफ्ट आउटलुक को एक लोकप्रिय डेस्कटॉप-आधारित ई-मेल अनुप्रयोग के रूप में प्रस्तुत किया गया।
• Explain that it can be used to manage multiple e-mail accounts, contacts, calendars, and tasks in one place.

• बता दें कि इसका उपयोग एक ही स्थान पर कई ई-मेल खातों, संपर्कों, कैलेंडर और कार्यों को प्रबंधित करने के लिए किया जा सकता है।

• Basic Features:

  • Show how to open Outlook, check e-mails, compose a new message, and send it.
  • Demonstrate how to organize e-mails into folders and use the calendar feature.

5. Web-Based E-mail (e.g., Gmail, Yahoo)

• What is Web-Based E-mail?

  • Explain that web-based e-mail is accessed through a web browser like Chrome or Firefox, without needing special software.
  • Mention popular services like Gmail, Yahoo Mail, and Outlook.com.

• Setting Up a Web-Based E-mail Account:

  • Walk through creating a new e-mail account on Gmail or Yahoo.
  • Explain the sign-up process, choosing a username, and setting a strong password.

• Using Web-Based E-mail:

• Show how to log in, check your inbox, compose and send e-mails, and organize messages with labels or folders.
• Explain additional features like searching for old e-mails, blocking spam, and setting up filters.

Part 2 

1. E-mail Overview

• What is E-mail?
  • Explain that e-mail is a tool for sending and receiving messages electronically over the internet. It’s like sending a letter, but much faster.

2. Opening an E-mail Account

• Choosing a Service:

  • Introduce popular e-mail providers like Gmail, Yahoo, or Outlook.com.

• Step-by-Step Account Creation:

  1. Go to the website of the e-mail service (e.g., www.gmail.com).
  2. Click on “Create Account.”
  3. Fill in basic details like name, username, and password.
  4. Follow the prompts to complete the sign-up process.

• Security Tips:

  • Emphasize the importance of creating a strong password and keeping it safe.

3. Adding an E-mail Account in MS Outlook

• What is MS Outlook?

  • Explain that MS Outlook is a desktop application that helps manage e-mails, contacts, and calendars in one place.

• Adding an E-mail Account:

  1. Open MS Outlook on your computer.
  2. Go to File > Add Account.
  3. Enter your e-mail address and click Connect.
  4. Enter the password for your e-mail account.
  5. Click Next and then Finish once the setup is complete.

• Syncing E-mails:

  • Explain that Outlook will now sync e-mails from the account, allowing users to access their inbox, sent items, and other folders.

4. Understanding the Mailbox: Inbox and Outbox

• Mailbox Structure:

  • Inbox: Where received e-mails are stored.
  • Outbox: Where e-mails are temporarily stored before they are sent.

• How It Works:

  • E-mails you receive go to the Inbox. E-mails you send stay in the Outbox until they are successfully sent, then they move to the Sent Items folder.

5. Logging In to an E-mail Account

• Web-Based E-mail:

  1. Go to the e-mail service’s website (e.g., Gmail.com).
  2. Enter your e-mail address and password.
  3. Click Sign In to access your mailbox.

• Outlook:

  • Explain that once an account is added in Outlook, opening the application will automatically log you in.

6. Creating and Sending a New E-mail

• Composing a New E-mail:
  1. Click on New E-mail in Outlook or Compose in web-based e-mail.
  2. Enter the recipient’s e-mail address in the To field.
  3. Add a Subject that summarizes the message.
  4. Type your message in the Body section.
  5. Click Send to send the e-mail.

7. Replying to an E-mail Message

• How to Reply:
  1. Open the e-mail you want to reply to.
  2. Click on Reply (or Reply All if you want to reply to everyone included in the original e-mail).
  3. Type your response in the Body.
  4. Click Send.

8. Forwarding an E-mail

• How to Forward:
  1. Open the e-mail you want to forward.
  2. Click on Forward.
  3. Enter the recipient’s e-mail address in the To field.
  4. Add any additional message if necessary.
  5. Click Send.

9. Sorting and Searching E-mails

• Sorting E-mails:

  • Teach how to sort e-mails by date, sender, or subject using the sorting options in Outlook or web-based e-mail.

• Searching E-mails:

  1. Use the search bar at the top of the mailbox.
  2. Type keywords, a sender’s name, or a subject to find specific e-mails.

10. Creating an E-mail Signature

• What is an E-mail Signature?

  • An e-mail signature is a small block of text automatically added at the end of your e-mails, often containing your name, title, and contact information.

• Setting Up a Signature:

  1. In Outlook, go to File > Options > Mail > Signatures.

  2. Click New to create a new signature.

  3. Type your signature (e.g., “Best regards, [Your Name]”).

  4. Click OK to save.

• For web-based e-mail like Gmail:
1. Go to Settings (usually represented by a gear icon).
2. Scroll down to the Signature section.
3. Enter your signature text.
4. Save the changes.

Social Networking 👇

1. Social Networking

• Introduction: Explain that social networking sites allow people to connect, share ideas, and stay in touch with friends and family.
• Examples:
  • Facebook (Launched: 2004): Share how it’s used for connecting with friends, sharing photos, and updates.
  • Twitter (Launched: 2006): Explain the concept of "tweets" and how people use it to share quick thoughts or news.
  • LinkedIn (Launched: 2003): Focus on its use for professional networking and job searching.
  • Instagram (Launched: 2010): Discuss photo and video sharing, and how people use it to share their lives visually.

2. Instant Messaging

• Introduction: Describe how instant messaging allows people to send and receive messages in real-time.
• Examples:
  • WhatsApp (Launched: 2009): Explain how it's used for text, voice, and video messages.
  • Facebook Messenger (Launched: 2011 as a standalone app): Discuss its integration with Facebook for messaging.
  • Telegram (Launched: 2013): Mention its features like secret chats and channels for broadcasting messages.

3. Introduction to Blogs

• Introduction: Explain that a blog is like an online diary or journal where people write about topics they are passionate about.
• Teaching Tip: Show examples of blogs on topics students might be interested in, like hobbies, travel, or technology.

4. Basics of E-commerce

• Introduction: Describe e-commerce as shopping online, where people can buy and sell products or services over the internet.
• Examples:
  • Amazon (Launched: 1994): Explain how it started as an online bookstore and grew into a global marketplace.
  • Flipkart (Launched: 2007 in India): Discuss its importance in the Indian e-commerce landscape.

5. Netiquettes

• Introduction: Netiquettes are the rules of good behavior on the internet.
• Teaching Tip: Share basic rules like being polite, not sharing personal information, and avoiding online arguments.

6. Overview of e-Governance Services

• Introduction: Explain that e-governance services are government services available online, making it easier for people to access them.
• Examples:
  • Railway Reservation: Discuss how people can book train tickets online.
  • Passport Services: Explain the process of applying for a passport online.
  • eHospital [ORS]: Describe how people can book appointments at government hospitals online.

7. Accessing e-Governance Services on Mobile Using “UMANG APP”

• Introduction: Explain that the UMANG app brings multiple government services to one platform, accessible via smartphones.
• Examples:
  • Show how to book a railway ticket or apply for a passport using the app.
  • Discuss how the app was launched in 2017 to simplify access to government services.

8. Digital Locker

• Introduction: Describe Digital Locker as a service that allows people to store their important documents online securely.
• Teaching Tip: Show examples of documents that can be stored, like Aadhaar cards, driving licenses, and educational certificates. Discuss its launch in 2015 as part of the Digital India initiative.